Software for martial arts schools

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Meet us in Doncaster this May, at UK Martial Arts Show!

By on Apr 9, 2019 in Blog |

On May 4 and 5, DojoExpert will exhibit at the UK Martial Arts Show, the country’s largest gathering of martial arts masters, instructors and enthusiasts. We’ll showcase how DojoExpert software can help your martial arts school go digital and move to new levels of efficiency and performance! DojoExpert allows you to create and manage member profiles, track attendance in several different ways, manage classes, competitions, belts, notifications, events, invoices, expenses. We integrate with Stripe, PayPal and GoCardless to enable seamless recurring payments towards your school. You can also connect DojoExpert to your website, and set up student login area, webshop, results pages and much more, all in full sync with the information you keep in DojoExpert. Available for desktop, laptop and mobile devices (Android and iOS), DojoExpert serves schools and clubs in 50+ countries, providing constant product upgrades, technical support and competitive pricing. You can try it out for free, and test it on your real school data. It comes with no hidden costs or fees! Stop by our stand in the main hall for a quick demo! Check how you can manage your school in easy to use software, tuned to the needs of martial arts organizations. To schedule a meeting with DojoExpert in Doncaster this May get in touch over mail, Skype, web chat or phone. Looking forward to meeting you at UK Martial Arts...

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Online waivers

By on Feb 8, 2019 in Blog, Members management |

We are happy to introduce new feature in DojoExpert: online waivers! Waivers are documents that you need your members to sign – this can be coaching contracts, various permissions, GDPR forms or anything else that you need. Here’s how it works: You create waiver form – write your text and add placeholders for fields (if you want) that member needs to fill. You then invite your members to sign the waiver via email – they will get a link that they need to click Your members open the waiver link, read the document, fill the fields that you put and click “sign” button After clicking “sign” a popup window appears where they need to draw their signature using computer mouse (or finger if they are on tablet) After signing they can view the whole document (filled and signed). You can also send them email confirmation with link to the signed document. Now in more details how can you do this. Waivers are part of “Ultimate” plan, so if your account is in Basic or Pro you will need to upgrade to Ultimate to use them. Once in Ultimate plan find “Waivers” under “Members” menu. Add a new waiver by specifying waiver title (name). An editor will appear where you can write your waiver text. There are two types of fields that you can insert: “merge” and “insert” fields. Merge fields are fields that are pulled from DojoExpert members database, like name, address, etc. On waiver they are replaced with actual values from database. “Insert fields” are the one you create for use in waivers, and they are replaced with empty fields that member needs to fill before signing. Here’s an example: As you can see, merge field are inserted with curly brackets { and }, and insert fields are with square brackets [ and ]. To create insert fields, click “custom fields” on bottom of the page. You can crate various types, text fields, number, date or list fields, like on other places in DojoExpert where custom fields are used. As said, when members open the waiver link, they will see their data replaced on place of merge fields and entry boxes in place of insert fields, for example:...

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New scheduler

By on Dec 19, 2018 in Blog |

We updated DojoExpert scheduler! New features are: Events drag & drop Better recurrence management (more options) Updated scheduler module More different views Export functionality Better design To create an event just click on free cell. To edit, double-click on event or right-click and choose “open”. Better recurrence management is main reason why we updated the Scheduler. Now you can set different recurrence plans, and more important, you can break recurrence at any point. This is how event with weekly recurrence looks: If you create an event, for example, for weekly classes, but one week you don’t have a class for some reason, you can easily delete just that class: right-click the class in question and select “delete” and a popup will ask you if you want to delete just this occurrence or the whole series: You can share your calendar with your members as before: events that you want to be visible to your members should be marked with “public” flag. That events are then visible in student login (module or app) and also on scheduler module that you can put on your website with IFRAME code that you can find in your account under Settings/modules. Note that we updated this code – the old scheduler code is still working, but if you want to update it with new design, use the updated code from Settings/modules. Events can also be colored trough “Categories”. Find “categories” button under the Scheduler and define colors for each category. Applying event to category will display it in selected color. Events from your Scheduler can easily be exported to ICS format (choose Export button under the Scheduler) so that you can import events into Google Calendar, Outlook or any other app that supports ICS....

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New mobile app

By on Sep 9, 2018 in Attendance tracking, Blog, Members management |

We are happy to introduce our new mobile app for Android and iOS devices that will help you to run your martial art school. It includes these features: manual attendance tracking (easier then in browser) QR scan attendance tracking (like in old app) kiosk mode for attendance tracking (self check-in) member details – find, view or update members data add new member class management payments (view paid and unpaid invoices per member and add payments) belts attendance statistics leads management (view, add or convert leads) milestones and promotions requirements SMS sending Here are a few screenshots:        You can dowload the app from Google play store and iOS app store: Android: iOS: Use your existing DojoExpert username and password to login. Stay tuned for next releases (updates of the app) that will include: translations better invoicing...

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Changes in student login

By on Aug 8, 2018 in Blog, Student login |

To comply with common security standards we changed how student passwords are set. Now, in member profiles there are two buttons “reset password” and “send password”: Each member that you add in database will get a random password that you can’t see, you can only send it to your student via email if you click “send password” button – it will take you to email screen with predefined message that you can change if you want (or even save it as template for later reuse). The other button, “reset password” resets the password to new random string. So, to give someone password for student login app, use “send password” button. If someone forgets their password just click “send password” button. If you want to reset someone password (issue new password), click “reset password” button. Students can change their password after they login (“change password” button in student login app). It’s important to note that you can’t see student passwords – they are private, you can only reset them. However, there is a possibility to set default password for all new members that you add in database. If you want this to be set in your account please post a ticket in our ticketing system. This change was required to increase security of our app and privacy of your...

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